Recruitment Requisition & Approval SOP
Job Description Creation SOP
Sourcing & Job Posting SOP
Resume Screening SOP
Interview & Selection SOP
Background Verification (BGV) SOP
Offer Management & Appointment Letter SOP

Recruitment Requisition & Approval SOP

Meaning

This SOP defines the process of raising, reviewing, and approving a requirement to hire a new employee.

Objective

To ensure hiring is need-based, budget-approved, and authorized.

Procedure

Department raises Recruitment Requisition Form (RRF)
Justification provided (replacement / new role)
HR validates role, grade, and manpower plan
Finance checks budget availability
Final approval from Management
Recruitment process initiated

________________________________________

Job Description Creation SOP

Meaning

This SOP explains how job roles and responsibilities are defined and documented.

Objective

To provide role clarity and support recruitment, performance appraisal, and compensation.

Key Elements of JD

Job title & department
Reporting relationship
Key responsibilities
Skills & qualifications
Experience required

Procedure

Job analysis with department head
Draft JD prepared by HR
Department & management validation
Final JD approval and storage

________________________________________

Sourcing & Job Posting SOP

Meaning

Defines how and where candidates are sourced for open positions.

Objective

To attract qualified and suitable candidates efficiently.

Sourcing Channels

Job portals (Naukri, Indeed, LinkedIn)
Employee referrals
Consultants / agencies
Social media
Campus recruitment

Procedure

Select sourcing channel based on role
Publish job posting
Track applications
Coordinate with consultants

________________________________________

Resume Screening SOP

Meaning

This SOP defines the process of shortlisting resumes against job requirements.

Objective

To ensure only suitable candidates move to the interview stage.

Screening Criteria

Education & experience
Skill match
Industry exposure
Employment stability

Procedure

Receive resumes from all sources
Screen as per JD criteria
Prepare shortlist
Share with hiring manager

________________________________________

Interview & Selection SOP

Meaning

Explains the structured interview and decision-making process.

Objective

To select the best-fit candidate fairly and objectively.

Interview Stages

HR interview
Technical / functional interview
Managerial / final interview

Procedure

Schedule interviews
Conduct interviews using evaluation forms
Score candidates
Final selection approval
Salary fitment

________________________________________

Background Verification (BGV) SOP

Meaning

Defines the verification of candidate credentials before or after joining.

Objective

To ensure authenticity, safety, and risk mitigation.

BGV Components

Employment verification
Education verification
Identity & address check
Criminal record check (where applicable)

Procedure

Candidate consent obtained
Documents collected
Verification through agency
Report review by HR
Decision based on findings

________________________________________

Offer Management & Appointment Letter SOP

Meaning

This SOP governs salary negotiation, offer issuance, and formal appointment.

Objective

To ensure accurate, compliant, and timely offers.

Procedure

Salary negotiation and approval
Offer letter issuance
Candidate acceptance
Joining date confirmation
Appointment letter issuance on joining

Documents Issued

Offer Letter
Appointment Letter
Terms & Conditions

HR SOPs - Talent Acquisition SOPs

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