Joining Formalities & Documentation SOP
Employee Induction & Orientation SOP
Probation Confirmation SOP
Employee Data Management & HRMS SOP

Joining Formalities & Documentation SOP

Purpose

To ensure a standardized, compliant, and efficient process for completing all necessary joining formalities and documentation for new hires, safeguarding both employee and organizational interests.

Scope

Applies to all new employees (full-time, part-time, contractual) joining the organization. Managed by HR with support from IT, Admin, and the hiring department.

Procedure

Pre-Joining (Offer Acceptance to Day Before):

• Document Collection

• Background Verification (BGV

Day 1 – Joining Formalities:

• Document Verification

• Employment Contract & Policy Signatures

• HRMS Profile Creation

• Statutory Registrations

Day 2 – Account & Asset Provisioning:

• Requisition to IT/Admin

• Provisioning

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Employee Induction & Orientation SOP

Purpose

To facilitate the smooth integration of new employees into the organization by providing them with essential knowledge about the company's culture, values, policies, and their role, fostering engagement and productivity from the outset.

Scope

Mandatory for all new employees. Owned by HR, with defined involvement from Department Heads, Senior Management, and IT.

Procedure

Phase 1: Organizational Induction (First Week - HR Led)

Phase 2: Departmental Orientation (First Week - Hiring Manager Led)

Phase 3: Ongoing Check-ins (First 90 Days)

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Probation Confirmation SOP

Purpose

To establish a fair, objective, and transparent process for assessing a probationary employee's performance and fit for the role, leading to a formal confirmation, extension, or termination of employment.

Scope

Applies to all employees hired with a probationary period. Owned by HR and executed by the Hiring Manager/Department Head.

Procedure

Mid-Probation Review (At 45-60 Days):

• Informal Assessment: Initiation of Confirmation Process (2-3 Weeks Before Probation End)

• HR Notification

• Manager's Evaluation

• Performance Review Discussion

Recommendation & Decision:

• Confirmation

• Extension

• Termination

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Employee Data Management & HRMS SOP

Purpose

To ensure the accurate, secure, consistent, and compliant management of employee data throughout the lifecycle, leveraging the HRMS as the single source of truth, in accordance with data protection laws.

Scope

Covers all employee data (personal, employment, financial, performance). Applies to HR, People Managers (with defined access), and IT. Governs the use of the organization's HRMS.

Procedure

• Data Entry & Creation

• Data Maintenance & Updates

• Data Security & Confidentiality

• Data Integrity & Audits

• Data Retention & Deletion

HR SOPs - Onboarding & Employee Lifecycle SOPs

HR SOPs - Onboarding & Employee Lifecycle SOPs

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